Minutes of FAREHAM HEATHENS R.F.C. Annual General Meeting
TUESDAY 12th June 2018 at 19:30
Held in the club room at Cams Alders
Start time: 19:30 Finished 19:55hrs
1. Welcome and Apologies: - The Chairman welcomed approximately 30 members to the AGM. No apologies had been received.
2. Approval of minutes from AGM on 3rd June 2014
Proposer: Dave Tyson, Seconder: Ria Lee
- There are no matters arising from last meeting.
3. Club Chairman’s Report:-
Ladies, gentlemen, Heathens all. Welcome to our 2018 AGM and thank you all for coming along tonight.
Rugby is a team game, and a club is a collection of teams with a common interest, and ours is a very special club with a love of the great game of rugby. There is, as they say, no “I” in Fareham heathens rugby football club. You can make “teams” “together” and “strong”, and, indeed, you can make “Thatchers”, “lager” and “beer”. Most of our members are players in teams ranging from U6 to over 35. There is another team of coaches and managers, and another team of workers, helping in the kitchen, the bar and behind the scenes. It is important that we recognise our strengths, and the contribution made by everyone.
When Claire began compiling our records we had 120 junior members. This year we have 186 – a terrific achievement. This is undoubtedly the future of the club. This is not to ignore the present, when the spirit and enjoyment to be seen every Sunday is a wonderful experience. My thanks to the coaches and managers for creating and sustaining his welcome atmosphere, and long may it continue.
The youth teams have had another successful season, and again our thanks to the coaches and managers who have nurtured their teams over many years. The U15s and U16s looked particularly strong, and the U14s went on an end of season tour, which is a terrific testimony to their team ethic. This year the Colts reformed and, with teams behind them following on, the immediate future is very positive. Fareham Heathens are one of but a few clubs that have a team in every age group from U6 to Colts. For the first time in ages one of the Colts also played senior rugby. If the other coaches will forgive me, we give special thanks to David Hutin for his sterling efforts to keep the U13s going. As U14s our top priority is to boost player recruitment and the team coaches in the year ahead; we do not want to see our chain of progression broken.
The ladies continue to be a cornerstone of the club. Playing in and hosting tournaments, the ladies are quite a force under the coaching of James Looi. There are plans to start an U13 ladies team the season after next, which is really good news. Certainly this was an attractive prospect to many of the visitors to our stand at the Collingwood open day. It is an appropriate time to recognise all the work done by Lucy Savage with the juniors, the ladies, the mixed touch team, and our relationship with Harlequins.
The seniors had an interesting season, with both teams needing to qualify for places in next season’s revised league structure. It is pleasing to report that the 1s will be in the Hampshire Premier League, and the 2s in Hampshire League 2. The strength of the squad was shown by being able to play matches in different cup competitions on the same day. We have also seen a lot of former colts mature into core players for the seniors, which bodes well for the years ahead. So much of the rugby was attractive and effective, but our main weakness was regularity of availability. With the new look coaching and captain team we look to a more settled selection this season, but continuing play good rugby. The standing of the club is largely determined by the 1s performance and results. With the new premier league this season is a bit of a venture into the unknown, and we look to the seniors to set themselves high standards and challenge the committee and the wider club to provide the resources necessary to succeed in their ambitions.
Generally, we have had two years of austerity of the club as the club has been pulled back from the brink of insolvency. Having secured the future of the club, the committee updated our Five Year Plan in February this year. The emphasis now is to improve facilities and playing conditions for the members – always within available resources! The priority areas are the toilets, showers, changing rooms and the entrance and stairs. Work on the male toilets is already underway, and it will be completed by the end of July. There will also be improvements to the ladies’ toilets. A large attendance at the NatWest weekend 23 – 24 June will help us to clear the corridors and changing rooms. There will be a skip to take the stuff we don’t want, and items that we wish to retain will be transferred to the building over the road. Our thanks to Heloise Fella, Jack Orly and Mike Clarke for taking on the planning.
We are very conscious that a lot of playing and training time was lost last season because of the state of the floodlit pitch. A contract has been let to drill deeper holes into the pitch to improve drainage and encourage grass growth. Time will tell. The aim is to dramatically reduce the time the pitch is unplayable, and to make even better use of the floodlit pitch for midweek and Friday evening matches, which have proved very popular in the past couple of seasons.
FBC has resurrected plans for a new clubhouse at Cams Alders and the laying of artificial pitches. This month and next FBC will have completed tests on the shrubland and thereafter we expect to be invited to view plans for the pitch layout and the new clubhouse. Dave Green and myself have stressed the importance of sorting out the drainage before artificial playing surfaces are laid. The need for a grassed main pitch has also been stated. FBC tells us that Cams Alders is its highest priority for improvement and, with the football club no longer part of the equation, we are confident that this time FBC will deliver. That said, we do not yet have a completion date to share with you.
Finally, let us remember that we are all here to have fun, play rugby, and enjoy being a club member. We sit here in a brighter clubroom, with a decent bar and a hardworking kitchen. Support every social venture that you can and make maximum use of our facilities. There is every reason to be optimistic about our future, so let us approach this and coming seasons in true Heathens fashion – Together and Strong.
4. Election of Club Officials for Season 2018/19
No voting was required on any of the nominated posts as only one candidate for each had been proposed. There were no comments or objections from the meeting, so those nominated were duly elected.
President: Paul Tudor Chairman: Chris Harper
Honorary Secretary: Dave Green Vice Chair & Youth Chair: Claire Kellaway
Treasurer: Maria Lee (until Dec ’18) Director of Rugby: Vacancy
Club Captain: Harry King Head Coach: Dave Wheaton
Senior Section Manager: Graeme Wilson Club Coaching Coordinator: Jack Orley
1st Team Captain: TBA Commercial Manager: Dave Tyson
2nd Team Captain: TBA Senior Fixture Secretary: Jashan Solanki
Ladies Captain: TBA Safeguarding Officer: Claire Kellaway
Referee Coordinator: Vacancy Club Disciplinary Officer: Pete Mitchell
Youth Member Secretary: Claire Kellaway Physio: Emily Day
Minis Fixture Secretary: Nev Marsberg Bar Manager: John Cole
Kitchen Manager: Gary Kellaway Volunteer Co-coordinator: Vacancy
5. Honorary Members
The Chairman advised the meeting that nominations for Honorary Life Members will be made during the coming year and will aim to recognise those who have made an outstanding contribution to the club.
6. Any Other Business
The Chairman closed the formal part of the AGM and asked for any questions.
There was one question asking what the plans are for a replacement DoR. The Chairman replied saying options for a DoR are already being considered. The DoR role will involve taking a strategic view on rugby matters in conjunction with the RFU and Hampshire RFU and developing this into a coaching and playing strategic plan for the club.
The meeting was closed at 19.55
Updated 14:36 - 5 Jul 2018 by Dave Green
Honorary Secretary Fareham Heathens RFC